Quality Management Software

Document Control Features

  • Comprehensive document control with full version information
  • Control of document status: Draft, Authorized, Superseded
  • ISO compliant document review and update structure
  • Automated notification of review tasks both within iPassport and via email
  • Full electronic signature capabilities
  • Controlled and fully traceable document printing
  • Automated notifications for technical staff at each document update
  • Ensure technical and administrative staff have access to the most up-to-date authorized document version at the point of use
  • Automated History features allows clients to view a summary of events for each document

Compliance Management Features

  • Checklists and Standards management
  • iPassport automatically sorts full checklists into individual standards to allow for assessment of each standard on a case-by-case basis
  • Link individual standards/ checklist questions to the relevant controlled documentation (policies, procedures, forms etc.) for evidenced based compliance
  • Attach compliance evidence from external sources
  • Comprehensive auditing features allows identification of non-compliance events
  • Record external audits/assessments
  • Corrective Action and Preventative Action (CAPA) management
  • Track all CAPA tasks to completion
  • Link/ attach relevant documentation to completed CAPA tasks for evidenced based compliance

More iPassport Features

  • Hierarchical user access with user permissions
  • Equipment Management & Maintenance Control
  • Inventory Control
  • Comprehensive Reporting Features
  • Staff Competency Management
  • Integrated Help and Support features
  • Secure web-based access via a standard web browser from any location
  • No Installation or local servers required
  • Rapid implementation into routine service
  • Easy to Use

iPassport Security and Back Up

  • 256bit AES Encryption
  • iPassport is hosted on dual (mirrored) high capacity servers
  • Data held is replicated between the servers in real time
  • Automatic daily back-ups
  • Access iPassport securely from any location
  • Dedicated customer support team
  • Practically no local IT support required as iPassport is a fully managed solution
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Female researcher looking into a microscope and writing notes at

Why is Document Control So Important?

Research shows that the most common laboratory inspection citations now include:

  • Incomplete documents
  • Important information missing from a procedure
  • Multiple versions of the same document in the lab simultaneously. Staff using both
  • Failure to review procedures annually
  • Failure to make complete procedure manuals available at the workbench
  • Failure to archive previous versions
  • Failure to demonstrate staff procedure & policy review
  • Failure to demonstrate management procedure & policy review

iPassport is designed to address all aspects of document control in an orderly and easy-to-use structure for every policy, procedure and more.

Why choose iPassport?

There are so many reasons why you should entrust iPassport for your document control requirements. Client feedback has shown that the following factors are considered to be the most important:

  • A combination of performance and price makes iPassport the best value for money solution available
  • iPassport has been specifically designed for healthcare laboratories where regulations for document control and compliance are well known to be more stringent when compared to, for example, those associated with manufacturing.
  • We have more than 10 years experience in developing and managing document control software
  • iPassport is fully supported with one-to-one system training
  • Every iPassport customer is given access to unlimited live chat telephone support
  • iPassport is supported with video tutorials
  • iPassport is supported by a dedicated team of support staff, quality managers and IT staff.
  • Dedicated features that simplify the process for directors, management and technical staff
  • Advanced communication and notification technology
  • Established user base
  • An effective solution for both single and multiple site use
  • Continual software development plan to ensure iPassport keeps pace with evolving requirements
  • Significant savings are available by entering into extended hosting service agreements
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Online Demonstration

A no-obligation online demonstration of iPassport can be provided to your organization via WebEx with this typically taking one hour. If you would like to see a demonstration, please let us know and we will be pleased to provide access details.

For a comprehensive iPassport demonstration and consultation for your organization, please contact us.

“iPassport provides excellent functionality and ease of use like no other system for on and off site working for both scientists and administrative staff. Because we work on several sites, all staff can confidently access current procedures remotely and within a secure and fully tracked system. The system is easy to manage and provides real time managerial monitoring”

– Dr David Barnett, Consultant Clinical Scientist and Deputy Programme Director

UK NEQAS for Leucocyte Immunophenotyping

Hardware Requirements

Client Minimum Specification

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